Nonprofit Analytics Consultancy: Turning Charity Data Into Strategic Insight
Charities and nonprofits are under more pressure than ever to demonstrate impact, justify spend, and compete for funding in a landscape where grant-makers are increasingly data-literate and demanding. Yet the majority of UK nonprofits still rely on manual spreadsheets, disconnected databases, and quarterly reports that are out of date before they leave the printer.
Quematics is a UK-based nonprofit analytics consultancy specialising in Power BI dashboards and data analytics solutions for charities, voluntary sector organisations, and social enterprises. We help you transform the data you already collect into clear, compelling, decision-ready insight — without the overhead of an in-house data team.
What Is Nonprofit Analytics?
Nonprofit analytics is the use of data tools, dashboards, and reporting platforms to help charitable organisations make better decisions, demonstrate their impact, and run more efficiently. In practice, it means connecting your programme data, financial systems, fundraising records, and beneficiary information into a single view — so the right people always have the right information at the right time.
For UK charities, this matters across every function:
- Impact reporting: Show funders and trustees exactly what your programmes achieve, in real time.
- Financial oversight: Track income, expenditure, and restricted fund compliance against budget — with full transparency.
- Fundraising intelligence: Understand donor behaviour, campaign performance, and pipeline health without manual data wrangling.
- Programme delivery: Monitor beneficiary outcomes, service utilisation, and caseload trends across multiple projects.
- Governance & reporting: Give your board the strategic overview they need without drowning your finance team in ad hoc requests.
The Problem Most UK Charities Face
You collect data — often a lot of it. Case management records, referral data, outcome frameworks, grant reporting spreadsheets, donor databases, CRM exports. The data exists. The problem is that it lives in ten different places and getting it into a coherent report takes someone half a week every quarter.
Sound familiar? It’s the most common challenge we hear from charity leaders, finance managers, and data leads across the sector. And it’s not a technology problem — it’s a data architecture problem. The good news is, it’s entirely solvable.
We’ve helped charities and nonprofits across the UK move from reporting chaos to reporting clarity — connecting their existing systems into Power BI dashboards that update automatically, give real-time visibility, and free up staff to do the work that matters.
Charity Analytics UK: What Quematics Delivers
Our nonprofit analytics engagements are always tailored to your organisation. We don’t sell off-the-shelf dashboards — we build solutions that reflect your data, your KPIs, and your reporting obligations. Here’s an overview of the areas we typically work across:
Impact & Outcomes Dashboards
Translate your Theory of Change and outcome frameworks into live dashboards that track beneficiary progress, service outputs, and long-term impact. Whether you report to Lloyds Bank Foundation, National Lottery Community Fund, or statutory commissioners, we build the reporting infrastructure to support it — without giving away your full methodology in a generic template.
Fundraising & Donor Analytics
Connect your CRM, direct debit data, and campaign systems into a single fundraising intelligence dashboard. Understand retention, average gift trends, lapsed donor segments, and the return on investment of each acquisition channel. Make smarter fundraising decisions based on data — not instinct.
Financial Reporting & Fund Management
Build dashboards that track restricted and unrestricted fund performance, budget variance, and grant compliance — all in one place. Give your finance team and trustees a clear financial picture that doesn’t require hours of manual preparation before every board meeting.
Programme & Service Delivery Reporting
Monitor the operational health of your programmes: caseloads, referral pathways, waiting lists, session attendance, staff deployment, and service utilisation. Identify pressures early and make evidence-based decisions about resource allocation.
Board & Governance Dashboards
Give your board the strategic overview they need — concise, accurate, and always current. Replace the 40-page PDF board pack with a focused governance dashboard that trustees can interrogate between meetings as well as on the day.
Power BI for Charities: Why It Works
We build almost all of our nonprofit analytics solutions on Microsoft Power BI — and there are compelling reasons for this in the charity sector specifically.
Most UK nonprofits already have access to Power BI through their Microsoft 365 or Office 365 subscriptions, often without realising it. This means the licensing cost is frequently zero or marginal. Power BI connects natively to the systems charities already use — Excel, SharePoint, Dynamics 365, Salesforce, and most major CRM platforms. It’s secure, it’s hosted in the Microsoft cloud, and it meets the data governance requirements that many funders and statutory bodies now expect.
Perhaps most importantly for resource-constrained organisations, it doesn’t require permanent in-house technical expertise to maintain once it’s built. With the right foundations in place, your team can update data, refresh reports, and access dashboards without needing a data analyst on staff.
Charity Analytics UK: Who We Work With
Quematics works with a wide range of charitable organisations, including:
- Health and social care charities delivering NHS-commissioned or local authority-funded services
- Mental health and wellbeing charities managing complex beneficiary outcomes data
- Housing associations and homelessness organisations
- Children and young people’s services and early intervention programmes
- Disability organisations and inclusion charities
- Community foundations and grant-making bodies
- Hospices, care charities, and end-of-life services
- International development NGOs with multi-country programme data
If your organisation is in the nonprofit sector and you’re drowning in data without the insight to match — we’d like to talk.
Why Choose Quematics as Your Nonprofit Analytics Consultancy?
- Charity sector focus: We work exclusively with nonprofits, social care providers, and charitable organisations. We speak your language, understand your funding environment, and know what trustees and commissioners want to see.
- UK-based: Our team is based in Peterborough and we work with organisations across England and the UK. Data governance, GDPR compliance, and sector-specific regulatory context are always front of mind.
- No unnecessary complexity: We build solutions that your team can actually use — not impressive-looking dashboards that gather digital dust because they’re too complicated for non-technical staff.
- Transparent pricing: We scope clearly and price honestly. You’ll know what you’re getting and what it costs before any work begins.
- Long-term partnership: We’re not interested in one-off projects. We build long-term relationships with the organisations we work with, evolving your analytics capability as your needs change.
Frequently Asked Questions
What is a nonprofit analytics consultancy?
A nonprofit analytics consultancy specialises in helping charitable and voluntary sector organisations use data more effectively. This includes designing data strategies, building reporting dashboards, connecting disparate systems, and training teams to use analytics tools — all with an understanding of the specific context, language, and pressures of the nonprofit sector.
How is charity analytics different from commercial analytics?
Charity analytics typically deals with impact measurement, outcome reporting, restricted fund tracking, and beneficiary data — rather than commercial KPIs like profit margins and sales pipelines. The analytical challenges are often more complex: data is messier, systems are older, staff capacity is more limited, and reporting requirements come from multiple funders simultaneously. Sector experience matters enormously.
Do you help charities that don’t have a data team?
Yes — in fact, most of our charity clients have no dedicated data or BI resource. That’s precisely why they come to us. We build solutions that are designed to be maintained and used by generalist staff, and we provide the documentation and training to support that.
Can you connect to our CRM or case management system?
In most cases, yes. We have experience connecting Power BI to a wide range of charity sector systems. We’ll review your specific systems during the discovery call and give you an honest assessment of what’s achievable.
What does a charity analytics project cost?
Project costs vary significantly depending on scope, the number of data sources, and the complexity of your reporting requirements. We provide clear scoping and fixed-price proposals after a discovery call — so there are no surprises. Some organisations start with a focused single dashboard; others commission a full analytics programme. We’ll recommend what’s right for your organisation, not what generates the largest invoice.
Is our beneficiary data safe with you?
Absolutely. We take data governance and GDPR compliance seriously. We work within the Microsoft Azure environment, which meets the highest standards for data security and sovereignty. We’re happy to discuss data handling, processing agreements, and security controls as part of our initial conversation.
Take the First Step Towards Data-Driven Impact
Your data is one of your most underused assets. With the right analytics infrastructure in place, it can help you demonstrate impact to funders, improve programme delivery, reduce reporting burden on staff, and make faster, better-informed decisions at every level of your organisation.
Quematics is a specialist nonprofit analytics consultancy with deep experience in the UK charity and social care sectors. We’d welcome the chance to understand your challenges and explore how we can help.
Book a free 30-minute discovery call — no hard sell, no commitment, just a straight conversation about your data and what’s possible.
You may also want to explore our dedicated charity analytics services, our Power BI consultancy, or our care home analytics solutions if your organisation operates in the social care sector.